Minutes for 31st May 2012
1. Welcome to all those present: Fr Michael (FrM), Stephen Cleeve, Chairman (SC), Thomas Kottuppallil(TK), Stuart Fox, Vice Chairman (SF) Melbin Thomas (Melbin T) Ella Cwiertnia (EC) Maggie Daron (MD), Pat Maclean (PMc), John Cook (JC), and Paul Williams(PW).
2. Opening prayer: The meeting opened with a prayer led by Fr Michael.
3. Apologies: Stephen Booth (SB), Maria Jones (MJ), Marin Thomas (Marin T), Joseph Thachetu (JT), Tom Allen (TA), Brenda Williams (BW).
4. Minutes of the previous meeting: The minutes of 26.04.12 were signed after the following amendments were made:
5. Matters arising:
6. Fr Michael’s Report:
7. Youth Matters:
8. Reports from members:
(i) A busy time at the school including a May Procession. Thanks go to Fr Slater for leading it. Also many activities are taking place for the Olympic Torch and the Queens Diamond Jubilee Celebrations.
(ii) (MD) offered Fr Michael the idea of collecting money in bottles as the school did for Water Projects.
(Formal thanks were tabled and agreed to Maggie Daron, who is retiring in the summer, for maintaining the links between the Primary School and the Parish)
(b) (PMc) Is it possible to purchase a new vacuum cleaner for the Annex? (Action all agreed (PMc) to source a ‘Henry’)
(c) (EC) Shrine/Picture for John Paul II. 1000 envelopes have been printed and almost all of these have been distributed around the farms of Herefordshire. The Polish Communities in Cardiff and Worcester have heard of our plans and wish to help in some way. Action (EC) will prepare a note in Polish for the Narthex and (PW) will purchase a stand to hold envelopes. When envelopes come in (PW) to inform counters to make separate entry on ‘green sheet’ and list any names. (PW) to inform PAC of amount collected each month.
(d) (BW) Please remind all that the rug for young children at 9.00am Mass Sunday could equally be put out at the 6.00pm Mass on Saturday. Action (PW) note in Newsletter.
(e) (SF) Fundraising
(i) Another concert has been booked in September this time with a choir from Dublin and the Hereford Police Choir. (N.B. Dublin Choir have had to pull out so concert to be re-arranged.)
(ii) A number of Parishioners have indicated that they do not know who is on the fundraising committee and if there are Parish representatives on it. Can we let them know? Action (SF) and (SC) to examine the flow of information to the Parish
(i) St Mary’s High School Lugwardine raised £5218 in their Lenten Appeal. A remarkable achievement – Well Done
(ii) Lauren is now back at work and has taken a number of pupils to Alton Castle on residential retreats. A number of non-Catholic staff who accompanied her, were very impressed.
(iii) Continued liaison with the Primary school is hoped for, when the new Headteacher arrives to take up her post.
(g) (TA) reported that he has many more pictures to go on web-site regarding Confirmations and permission has been granted to publish. Action (PW) to contact Steve Jones for help in process.
(i) Reported arrangements for Walsingham Pilgrimage are going ahead. He will also look into organising a local pilgrimage day.
(ii) Annex funds are continuing to grow – We could ‘borrow’ money from our reserve account to get the project moving but this must be paid back. Action (SC) to contact ‘Finance’ in Cardiff.
(iii) (Fr M) Architects are anxious we stick to their plans for Annex refurbishment and begin work so that they get their £7000 consultancy fee. We are reluctant to proceed when more cost effective options seem viable. Action (SC) and Buildings Committee to further this work looking at alternative quotes and financing of project.
9. (SB) Finance
(i) Written report. All but 2 of the ‘missing’ standing orders have now been recovered (£70 still outstanding out of £2000).
(ii) 1st Collections were up £50 per week in April and May compared to last year.
(iii) (SC) reported that some ‘collection envelope’ boxes have yet to be collected. Action (SC)
(iv) (MB) asked if it is possible for the Parish to support the school in their endeavour to have a major re-furbishment of the school hall? (Fr M) Agreed that as the parish no longer needs to pay for the insurance of the school, £1000 could be given towards the costs incurred for the hall. All agreed Action (Fr M) and (PW)
(JC) reported that as a result of a survey of Catholics leaving the Church in the U.S. it was revealed that ‘Welcomers’ are the key to keeping parishes vibrant and growing. Yes, we need a ‘Welcome Pack’ and stewards but it is more than handing out hymn books at Mass. It has been shown to work (by Brenda at the ‘Reception Class Mass’ last term). Action (BW) to take this forward and see how she can develop these ideas.
11. Matters raised by parishioners:
(i) (JC) When funds allow is it possible to have a second microphone for Fr Richard? Action We do have a second microphone and (Melbin T) will try to sort out.
(ii) (SF) Should we have more Polish notices in the Newsletter not only one rather negative one about noisy children? Action (PW) The note is meant to be helpful for parents and we would have more Polish Notices if they are submitted for the Newsletter or we had time to produce them.
(iii) (EC) has been asked by parents to prepare a conference about the issue of teenagers not attending Mass Action (PW) as newly trained parenting contact for the diocese will speak to the diocesan officer Joanne White to move forward on this important issue.
(i) The Parish needs to nominate a link person with the diocese involved in local ecumenical activities. Action (PW) to put note in Newsletter.
(ii) Crossing the Threshold’ day in Cardiff 23rd June. Action (PW) to put note in Newsletter.
13. Dates of next meetings:
Thursday 28th June at 7.15 pm.
Thursday 19th July at 7.15 pm.