Minutes for 26 April 2012
1. Welcome to all those present: Fr Michael (FrM), Stephen Cleeve, Chairman (SC), Stuart Fox, Vice Chairman (SF) Melbin Thomas (Melbin T) Maria Jones (MJ), Joseph Thachetu (JT), Ella Cwiertnia (EC) Maggie Daron (MD), Pat Maclean (PMc), Brenda Williams(BW) and Paul Williams(PW).
2. Opening prayer: The meeting opened with a prayer led by Fr Michael.
3. Apologies: Stephen Booth (SB), Marin Thomas (Marin T), John Cook (JC), Tom Allen (TA), Thomas Kottuppallil(TK).
4. Minutes of the previous meeting: The minutes of 29.03.12 were signed after the following amendments were made:
5. Matters arising:
6. Fr Michael’s Report:
7. Youth Matters:
8. Reports from members:
a) (PW) and (BW) were in High Town all day for the ‘Speed Cage’and reject the suggestion that ‘more collectors holding buckets, would have made more money’, for the following reasons:-
b) (MD) (i) First Confessions were very good and children showed appropriate reverence – parents supported their children by using the opportunity to go to confession too.
(ii) Lenten Project: In a joint project with St Mary’s High School, SFX School raised £400 for Tanzania.
(iii) Water Project: Year 5 raised £100 for CAFOD. This will be added to £400 previously collected to allow 6 families to have clean water for life (Well done children fantastic effort).
c) (MJ) (i) Numbers attending Children’s Liturgy is increasing Passion Sunday had 50 and Easter Sunday 60.
(ii) (TA) has joined the team and he is very good.
(iii) PAC was reminded that to conform to Safeguarding Regulations no one is ever left alone with the children.
(iv) A plea for petals for the May and Corpus Christi Processions will go out next week.
(v) (MJ) Angela Amor and Margaret Cleeve are standing down as Catechists fir the parish First Holy Communion Classes. The PAC on behalf of the whole Parish would like to thank Angela Amor and Margaret Cleeve for their excellent work.
(MJ) will now take on the Parish First Communion programme. (BW) has also agreed to do so with (Marin T).
d) (Melbin T) we now have 32 trained servers. It has been agreed that 35 will be the limit (as we only have 22 albs). When that number is reached there will have to be a waiting list.
e) (JT) A Malayalam language Sunday School has been started meeting at Our Lady’s Hall 2nd Sunday of month. There is a need to check with the Our Lady’s Safeguarding Officer that all regulations regarding CRB checks have been made. Action (JT).
f) (BW) Welcome Pack 40 letters have been sent out we expected a slow response and so far 20 groups/individuals have replied all positive. Action (BW) to chase up.
g) (EC) Although important to get migrant workers opportunity to get to Mass – some of our own parishioners find difficulty too. (This has been tried before but system needs a co-ordinator and commitment from drivers that many find difficult to sustain).
h) (SF) Fundraising (i) Open Day on May 12th – growing list of people to invite- on day we need people to show visitors around the church and serve refreshments on the lawn (if fine) from 11am-4pm- a list to sign of those able to make cakes beforehand will be available on Sunday.
(ii) Concert in Cathedral (all profits to Xavier Saviour Fund) by Glasgow Phoenix and Hereford Police Choirs on 26th May – Parish is expected to sell 250 of 750 tickets on offer at £8, £10 or £15.
(iii) Another concert has been booked in September this time with a choir from Dublin and the Hereford Police Choir
(iv) Funds are available from the ‘Round Table’ Action (SF) to investigate further.
(v) (SF) will update parish at end of 6.00 pm Mass Saturday and (SC) will do same Sunday at 9.00 am. Action (SF) and (SC).
i) (JC) (Via e-mail) Is it possible for consideration of a 10.00 am Mass on the day of the Corpus Christi procession, as it would allow those attending Our Lady’s Parish to attend? (This is not possible, as too many changes to the time of Sunday Mass at SFX causes confusion. All Our Lady’s parishioners are welcome to attend SFX on that day or any other day).
j) (SB) (i)Written report. ‘Easter Stewarding’ - disappointing number of people volunteered - SB to opt out of organising Stewards- Margaret Cleeve will organise now. Thanks to Stephen for work done so far.
(ii) Returned Standing orders - Letter sent to about 15 of our SOs, chasing more than £1000 in 'lost' contributions. ‘A shambles from Arch / Bank’.
k) (EC) The shrine for Pope John Paul II when approved by Fr Michael will be sited in the church and then paid for by ‘private donations’ not ‘public collection’.
l) (SC) (i) Preparations for ‘Sponsored Walk’ to deanery churches going well
(ii) Pilgrimage to Walsingham going ahead (despite rumours to the contrary)
9. Finance: No report submitted
10. Evangelisation: No report submitted
11. Matters raised by parishioners:
a) (i) Petal O’Hea has commented that it was good to see the booklet about the ‘History of the Church’ has been reprinted.
(ii) When will Journey in Faith be returning? – Answer (Fr M) replied that he is looking to over-haul RCIA in the parish to bring catechists and candidates together with a view to receiving candidates into the Church at Easter.
b) Beryl Daw wishes to know what fundraising activities (e.g. Speed Cage) are for –the Church or the Annex? – Answer (SC) Both fundraising efforts are progressing simultaneously. Annex will be done as soon as funds permit.
c) Theresa Allen commented how lovely it was to see a large number of children from the school at Mass and could this be repeated on a monthly basis? Answer. Although monthly ‘school’ Masses are to be welcomed it must be remembered that apart from the current Headteacher no members of the full-time teaching staff are parishioners or worship at SFX. The Liturgy Committee may like to take up the challenge of involving the children and older youth in the Sunday Liturgy
d) Pat Clark Why is the 2nd collection is still necessary? – Answer (SC) will reply explaining how the collections have been used on maintenance.
12. AOB: None tabled
13. Dates of next meetings:
Thursday 31st May at 7.15 pm
Thursday 28th June at 7.15 pm